The meeting was convened on February 25, 2024, at 09:30 PM, conducted online via Google Meet. Attendees gathered virtually to discuss and assign tasks related to the upcoming event. The meeting commenced with a detailed review of action items, ensuring clarity and alignment among team members.
1. Graphics: Davit was appointed to lead the graphics team, comprising Mayank, Pawan, Avneet, and Shreya. Their responsibilities included the creation of essential visual assets such as posters, teaser videos, and standee designs. Reference links to IEEE Brand Experience Templates were provided to guide their design process.
2. Sponsorship Team (SPON): Shubham was designated as the leader of the sponsorship team, tasked with securing financial support for the event.
3. Reach of the Program: Abhishek and Palak were assigned the responsibility of managing advertisement placements in newspapers, airport display boards, and radio promotions. Reference links to IEEE Brand Experience Templates for promotional advertising collateral were provided as guidance.
4. Website: Abhishek and Ishica were enlisted to support Divyansh bhaiya in website development for the event. Reference links to IEEE Hosting Request were provided to facilitate the process.
5. CA Planning: Abhishek, Akshay, and Palak were entrusted with the crucial task of planning the cultural activities for the event.
The meeting concluded with a reminder for all attendees to complete their assigned tasks before the next meeting scheduled for February 27, 2024. Clear communication and collaboration were emphasized to ensure the successful execution of the event.
Overall, the meeting served as an effective platform for task delegation, fostering teamwork, and setting clear objectives to achieve the desired outcomes for the upcoming event.